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2.28. 010 Parks, recreation, and community resources advisory commission created-- Composition--Appointment of members.

Pursuant to authority granted to the city council there is hereby created and established a parks, recreation and community resources advisory commission composed of five members who are bona fide residents of the city, appointed by the city council, provided however, for the purposes of transition from the park and recreation commission and the community center commission, all members may continue to serve until such time as attrition and/or resignation result in a five-member commission. No member of the Hermosa Beach community center foundation board is eligible to serve on the parks, recreation and community resources advisory commission. (Prior code § 2-63)

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2.28. 020 Terms of members--Vacancies.

The members of the parks, recreation and community resources advisory commission shall be appointed for a term of four years.

If a vacancy shall occur otherwise than by expiration of term, it shall be filled by appointments by the city council for the unexpired portion of the term. Appointments shall be made pursuant to Government Code Section 54970 et seq. Members serve at the pleasure of the city council and may be removed, without cause, by a majority vote of the city council.

Upon an expiration of term, vacancy or resignation, said member of the commission may continue to serve until a successor is appointed and qualified. Where the city council votes to remove a member of the commission, the city council shall determine the effective date of said removal.

Two absences from regularly scheduled meetings of any member within one calendar quarter, and/or four absences from regular meetings within one calendar year creates an automatic vacancy. There shall be no distinction between excused or unexcused absences. When an automatic vacancy occurs, the staff liaison shall promptly notify the city council, the commission, and the member. The automatic vacancy shall not be effective until council receives notice and fails to waive application of this section. The city council may waive application of the automatic vacancy upon its own motion; otherwise, the vacancy so created shall be filled pursuant to the above sections. (Prior code § 2-64)

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2.28. 030 Ex officio members.

To aid and assist the parks, recreation and community resources advisory commission in its deliberations, two ex officio members are appointed. The ex officio members shall be without vote and they are designated as the city manager and the Superintendent of the Hermosa Beach school district. (Prior code § 2-65)

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2.28. 040 Chairperson.

At its first regular meeting following the effective date of operation of this chapter, the parks, recreation and community resources advisory commission shall elect by majority vote one of its members to serve as chairperson for a period of one year. The chairperson may be re-elected to serve an additional term, or additional terms, upon a majority vote of approval. The chairperson shall continue to serve until a successor is duly elected and qualified. The duties of the chairperson shall be such as are usually carried by this type of officer on other boards and commissions as created in the city. (Prior code § 2-66)

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2.28. 050 Meetings--Quorum--Absences--Rules of procedure.

The parks, recreation and community resources advisory commission shall adopt rules and regulations to govern procedures and shall by a vote set a time for regular meetings which shall be held at least once a month. Special meetings may be held providing notice is given according to provisions contained in the Government Code of the state. A majority of the regular members shall constitute a quorum. All meetings shall be held in the community center or other designated city-owned facilities. All meetings of the commission and all hearings required to be held by the commission shall be public.

Failure by any member to attend three consecutive regular meetings, unless excused by the other members of the commission and recorded in the minutes, shall forfeit his/her office and the same shall automatically be declared vacant. (Prior code § 2-67)

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2.28. 060 Secretary--Minutes.

The city manager shall appoint a secretary to the parks, recreation and community resources advisory commission who shall maintain accurate minutes of the activities of the commission. Minutes shall include the following subject matter:

A. The time and place of each meeting of the commission;

B. The names of the commissioners present;

C. All official acts of the commission;

D. The votes given by the commissioners, except when the action is unanimous;

E. A summary of all proceedings before the commission. All the minutes shall be reduced to writing and presented to the commission at its next regular meeting for approval, amendment or correction. The minutes shall be furnished to the city council, members of the commission and any other public official requiring them. (Prior code § 2-68)

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2.28. 070 Duties and responsibilities.

The duties and responsibilities of the commission shall include the following and such others as the city council may from time to time prescribe:

A. Act in an advisory capacity to the city council in all matters pertaining to the department of community resources; and cooperate with other government agencies and civic groups in the advancement of sound leisure, cultural, social service and educational programming;

B. Formulate policies on the services, programs and lease agreements of the department subject to the approval of the city council;

C. Advise city council on all aspects of the various operations within the department;

D. Make periodic inventories of programs, services and facilities including park areas, and interpret the needs of the public to the city council;

E. Work with department staff in the preparation of the annual budget and capital improvement program including parkland development;

F. Aid in establishing and recruiting community support groups for the department's activities, programs and services;

G. Aid in promoting and communicating the functions, programs and services of the department to the public;

H. Aid in the formulation, promotion and development of fund raising programs for the department;

I. Aid in the formulation, development and review of grant applications related to the department;

J. Establish a liaison with the Hermosa Beach community center foundation. (Prior code § 2-69)

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